Facilities Administrator - FTC

Job Description

 

Reporting to              Facilities Manager

Based                         Gloucester

Hours                         37.5 hrs/week (would consider part time, minimum 30 hours per week)

Contract                     Six month fixed term contract

We are seeking a Facilities Assistant with a proactive, confident approach to provide full admin support to the Facilities Manager around numerous premises projects. You will need to be a experienced and organised Administrator and fully competent in MS Office.

Key Accountabilities

 

To support Facilities Manager in administration of numerous premises projects

Duties

  • To prepare and monitor premises project plans.
  • To provide administration support to the Facilities Manager, including filing, preparing reports and tracking meeting actions.
  • To liaise with suppliers and contractors to ensure that orders are placed and services executed to specification in a timely manner.
  • Looking after the Company vehicles – conducting vehicle safety checks, taking them for MOT/servicing as required
  • Assisting with and performing building inspections to identify any building issues, especially lighting and heating
  • Performing Light Maintenance Duties

 

Qualifications & Experience

  • Minimum of 5 GCSEs or equivalent to include Maths and English
  • Previous administration experience, preferably within a facilities role
  • Basic health and safety and environmental awareness is essential
  • Proficient use of Microsoft Office packages including Excel

 

Qualities & Competencies

  • Good attention to detail
  • Can Do attitude
  • Excellent Communication skills